Terms & Conditions

These terms and conditions apply between the person, firm, company or other entity specified on your registration form ("you" or "your") and the organisers of the Eisenhower Fellowships Africa Regional Conference Organisers consisting of the African Chapter of Fellows ("Organisation") for delegate registrations for the conference specified on your registration form for the Eisenhower Africa Regional Conference held 14 – 16 June 2019 in Kigali, Rwanda ("Conference"). Please read them carefully as they contain important information. By submitting your registration to attend the Conference ("your registration") you agree to be bound by these terms to the exclusion of all other terms. If you do not agree to be bound by these terms, Organisation will be unable to accept your registration.

  1. Your registration is an offer from the Organisation to attend a Conference which is subject to the Organisation's acceptance in writing (which may include (without limitation) email). A binding contract between the Organisation and you will only be formed when written confirmation of acceptance ("Confirmation" or "Confirmed") is sent by Organisation to you (whether or not it is received) using the contact details you provided at the time of registration. You should contact the Organisation if you have not received Confirmation within 7 days of your registration, but in any event if Confirmation is not sent within 14 days of Organisation receiving your registration, your registration will be deemed to be accepted unless the Organisation notify you otherwise. The Organisation reserve the right in its sole discretion to refuse to accept your registration.
  2. You will pay the Organisation the fees specified in your booking form for the Conference ("your fees"). Payment of your fees must be received in full and in cleared funds by the Organisation from you in accordance with Organisation's payment terms but in any event no later than the registration closing dates. If payment of your fees in full is not received before the Conference, the Organisation may (at its sole discretion) either require such payment as a condition of your entry to the Conference or refuse you entry to the Conference. No refunds of any proportion of your fees already paid (if any) will be made and any balance of your fees will remain due and payable where entry to a Conference is refused under this Condition 2.
  3. Prices for the registration fees are correct at the time of publication. The Organisation reserves the right to change the prices at any time but changes will not affect registrations which have already been confirmed by the Organisation.
  4. You may cancel your registration in accordance with this Condition 5. You will receive a refund of your fees paid to Organisation (if any):
    • if you cancel your registration 28 days or more before the Conference, subject to an administration charge equivalent to 25% of the total amount which includes VAT & administration charges
    • if you cancel your registration less than 28 days, but more than 14 days before the Conference, subject to an administration charge equivalent to 50% which includes VAT & administration charges.
    • Organisation regrets that the full amount of your fee remains payable in the event that your cancellation is 14 days or less before the Conference or if you fail to attend the Conference. All cancellations must be sent by email to info@efafricaconference.com
  5. Substitutions with employees from your organisation or any other personnel are not possible.
  6. You may not purchase registrations as an agent for any third party or sell or otherwise transfer your registration to others, or exploit the registration commercially or non-commercially in any way.
  7. The Organisation may (at its sole discretion) change the format, speakers, participants, content, venue location and programme or any other aspect of the Conference at any time and for any reason, whether or not due to a Force Majeure Event, in each case without liability.
  8. Organisation may (at its sole discretion) change the date or cancel a Conference at any time for any reason. Where Organisation changes the date or cancels the Conference for any reason except due to a Force Majeure Event (in which case the terms of Condition 10 shall apply) Organisation shall offer you the option of attending any rearranged Conference that Organisation chooses to organise (acting in its sole discretion). If you promptly notify Organisation in writing before the date of the Conference that you do not wish to attend the rearranged Conference or if Organisation elects not to rearrange the Conference then you will (as your sole remedy) be entitled, at your discretion, to receive either a credit note or a refund in respect of your fees received by Organisation.
  9. Where a Force Majeure Event has or may have (in Organisation's sole discretion) an adverse impact on:
    • the ability of the Organisation to hold the Conference at the planned venue or on the planned date; or
    • the Conference generally, the Conference generally, then the Organisation shall be entitled but not obliged (in its sole discretion) to either:
    • provide alternative facilities or venue for the Conference; and/or
    • reschedule the Conference.
    then the Organisation shall be entitled but not obliged (in its sole discretion) to either: Any of your fees received by the Organisation shall be applied to any rearranged or rescheduled Conference held pursuant to this Condition 10 and you shall not be entitled to object to such rearranged or rescheduled Conference or have any right to claim any compensation in respect thereof.
    If the Organisation is unable or elects not to rearrange or reschedule the Conference pursuant to this Condition 10, then you will (as its sole remedy) be entitled, in your sole discretion, to receive either a refund or credit note in respect of your fees received by the Organisation in each case less an administration charge equivalent to 25% per cent of the total amount of your fees (which the Organisation may (in its sole discretion) either deduct from any refund or credit note or invoice the you separately). For the purpose of this Condition 10 "Force Majeure Event"
    means any event arising that is beyond the reasonable control of the Organisation including (without limitation) to speaker or participant cancellation or withdrawal, supplier or contractor failure, venue damage or cancellation, health scares, industrial dispute, governmental regulations or action, military action, fire, flood, disaster, civil riot, acts of terrorism or war. These terms and conditions shall apply in respect of any rearranged or rescheduled Conference organised by the Organisation pursuant to this Condition 10.
  10. To the fullest extent permitted by the applicable law, the Organisation shall not be liable to you for any loss, delay, damage or other liability incurred resulting from or arising in connection with the cancellation or date change of the Conference howsoever arising or any venue change. You acknowledge and agree that the provisions of conditions 9 and 10 set out your sole remedy should the Conference date be changed or cancelled and all other liability of the Organisation is expressly excluded.
  11. The Organisation may (at its sole discretion) refuse admission to, or eject from the Conference, any person in its absolute discretion, including (without limitation) any person who fails to comply with these terms and conditions or who in the opinion of the Organisation represents a security risk, nuisance or annoyance to the running of the Conference. You agree to comply with all reasonable instructions issued by the Organisation or the venue owners at the Conference.
  12. All unauthorised photography and the recording or transmitting of audio or visual material, data or information is expressly prohibited. You consent to filming and sound recording and photography of the Conference as a delegate and you consent to the use by the Organisation of any such recording or photography anywhere in the world for promotional, marketing and other purposes.
  13. The personal information which you provide to us will be held by us on a database. You agree that the Organisation may share this information with selected partners for analytical purposes. For more information about how the Organisation may use the information you provide please see our privacy policy.
  14. Where a Force Majeure Event has or may have (in Organisation's sole discretion) an adverse impact on:
    • all liability for loss, injury or damage to persons or property at the Conference;
    • all indemnities, warranties, representations, terms and conditions (whether express or implied); and
    • any actual or alleged indirect loss or consequential loss howsoever arising suffered by you or any loss of pro5ts, anticipated pro5ts, savings, loss of business revenue, loss of business, loss of opportunity, loss of goodwill, or any other type of economic loss (whether direct or indirect).
    If the Organisation is liable to you for any reason, the Organisation's total liability to you in relation to the Conference (whether under these terms or conditions or otherwise) is limited to the amount of your fees received by the Organisation.
  15. If, by reason of any Force Majeure Event, the Organisation is delayed in or prevented from performing any of its obligations under this Agreement, then such delay or non-performance shall not be deemed to be a breach of this Agreement and no loss or damage shall be claimed by you by reason thereof. The Organisation's obligations shall be suspended during the period of the delay or non-performance and the Organisation and you shall each use reasonable endeavours to mitigate the effect of the Force Majeure Event. The provisions of this Condition 16 are subject to the provision of Condition 10.
  16. The Organisation reserves the right to amend these terms and conditions from time to time. However, you will be subject to the terms and conditions in force at the time you submit your registration.
  17. No person other than you and the Organisation shall have the right to enforce these terms and conditions between us without the prior written agreement of you and Organisation.
  18. This Agreement is governed by laws of the Republic of Rwanda and you submit to the exclusive jurisdiction of the Rwandan courts. Nothing in this Condition 19 shall prevent or restrict Organisation from pursuing any action against you in any court of competent jurisdiction.

Privacy policy

This online privacy policy is designed to tell you about how we collect and use information so that you ("User" or "you") can make an informed choice about using the website identified by the URL www.efafricaconference.com and/or any website which is automatically redirected to that website (together, the "Website") operated by Eiseinhower Fellowships Africa Regional Conference Organisers ("our", "we" or "us")

  1. What Information Do We Collect? When you undertake to register yourself to receive an e-mail alert on this Website we ask for your full name, job title and e-mail address, and from time to time the e-mail addresses and additional contact details of those who communicate with us via e-mail and request information ("Personal Data").
  2. Use of Personal Data Any Personal Data that you give us will be treated with the utmost care and security. It will not be used in ways to which you have not consented.
    The Personal Data we collect is used to provide you with the service that you have requested or to respond to an enquiry that you have made. We use certain third party service providers to assist us in providing these services to you, for example, email alerting, web casting and hosting.
    The Personal Data we acquire via the email alert service will not be used for marketing purposes except where you have indicated that we may do so on the registration page.
    We will not sell, rent or loan any Personal Data or identifiable information collected on this Website, except that we may pass or sell your Personal Data outside our corporate group to third parties in the event that we sell the whole or part of our business. The information collected from this Website could be stored for as long as is required for the uses stated above.
  3. Users' Right to Opt-out If you do not want to continue to receive the alerter e-mail communications from us please let us know by sending an e-mail to info@efafricaconference.com
  4. Period of Grace Should you request that we amend or suppress records containing your Personal Data we will endeavour to do so as promptly as practical; however you may receive communications for a transitional period whilst we process your records.
  5. Use of Cookies and Log files A cookie is a small text file written to an individual's hard drive that contains the user ID. The cookies do not contain any personal information about Users and in themselves only record those areas of the Website that have been visited by the computer in question, and for how long.
    The use of cookies is now widespread by websites in order to track traffic flows. From time to time we may use cookies to enable us to offer certain time-saving features to our Users. These may be used to administer the Website, track Users' movements and actions, and gather broad demographic information for aggregate use. The information gathered would then be used to improve the Website and the User experience.
    You can find out more about the use of cookies and how you can remove them by going to the Interactive Advertising Bureau website http://allaboutcookies.org or http://allaboutcookies.org
    You should note that if a User sets up his browser to reject the cookie, he or she may still use the Website although functionality will be impaired.
  6. Hyperlinks This Website contains links to other websites, including without limitation those websites of companies within the Smart Africa network which form part of the Academic & Scientific, Professional and Commercial Divisions. Their inclusion cannot be taken to imply any endorsement or validation by us of the content of the said websites. Smart Africa Secretariat is not responsible for the privacy practices, nor do we accept any liability in connection with the content of such websites including those of our group companies which have their own privacy policies tailored for the particular business practices and sectors in which they operate.
  7. Changes/Updates to Privacy Policy In order to keep up with changing legislation and best practice, we may revise this Privacy Policy at any time without notice so please check back periodically so that you are aware of any changes. This Privacy Policy should be read in conjunction with and is subject to our Terms (Click here to view the Terms & Conditions).
  8. Contact Us If you have any questions about this privacy pledge or feel that your privacy has been compromised, please contact us at info@efafricaconference.com